See FuelBotics in under a minute
A quick look at the screens your team and you will use every day: readings, stock loss, margin, alerts, profit & loss, cash flow and payroll.
FuelBotics
Product brochure 2026
Every station, every litre, one dashboard.
Cloud software for fuel station owners. Record readings, sales and tank dips, catch fuel losses early, and close every month with an accurate profit & loss.
- 14-day free trial
- Plans from $19/month
- Works on PC, tablet and phone
- No hardware to install
- 25+clients
- 500+active users
- 5countries
FuelBotics Why FuelBoticsStop running your station on paper and guesswork
Registers, notebooks and spreadsheets make it hard to know what you sold, what's in the tank and what you actually earned. FuelBotics puts it all in one place, updated as your team works.
- Fuel goes missingGaps between deliveries, sales and tank dips go unnoticed for weeks.
- Month end takes daysAdding up registers by hand to find out if you made money.
- No view from a distanceOwners have to call the station to know today's sales.
| Task | Paper or spreadsheets | FuelBotics |
|---|---|---|
| Book stock | Worked out by hand | Updated with every sale and delivery |
| Fuel losses | Found weeks later, if at all | Flagged at each tank dip, with an alert |
| Several stations | Calls and files sent around | Every site side by side, from anywhere |
| Accountability | No record of who changed what | Changes recorded, with per-user permissions |
| Month end | Hours of adding up | Monthly profit & loss ready to download |
Everything included in every plan
- Meter readings & pump tests
- Fuel & lubricant sales
- Tank dips & book stock
- Stock loss & gain
- Margin & price impact
- Stock & sales alerts
- Customer & supplier accounts
- Expenses & cash flow
- Staff, attendance & payroll
- Monthly profit & loss
- Multi-station reports
- User permissions
FuelBotics Sales & meter readingsSales and meter readings in minutes
Your team records each shift in the browser. Litres and totals are worked out for you, and owners see the results straight away.
- Meter readings for every nozzle and shift, with bulk entry for all pumps at once
- Pump tests recorded separately, so test litres never count as sales
- Fuel sales by category, such as road sales, agencies or fleets, for cash or on credit
- Lubricants and oil packs with batch cost and expiry
- Daily targets per product, with progress on the dashboard
FuelBotics Stock & fuel lossKnow what's in every tank, and what went missing
Book stock moves with every delivery and sale. Each tank dip is compared with it, so losses show up at the next dip, not at month end.
- Product invoices from suppliers update stock and purchase cost
- Tank dips recorded and compared with book stock
- Stock adjustments with a reason and attachments
- Litres and value lost or gained between each pair of dips
- Likely mistyped dips detected and left out of totals
- Export to CSV, Excel or PDF
FuelBotics Margin & alertsSee your real margin, and hear about problems first
Margin per litre is worked out at weighted average cost, and every price change shows what it did to fuel already in your tanks.
Margin & price impact
- Gross margin and margin per litre, by product and date range
- One-off gain or loss from each price change on stock in the tank
- Warnings when a product sells below its average cost
Alerts
- Low stock when a tank drops below the level you set
- Daily sales targets reached
- Unusual tank dips: more than 1% of book stock and 50 litres
FuelBotics Finance & accountsCash, expenses and profit & loss, without the spreadsheet
Every payment that comes in or goes out is recorded once, and your monthly profit & loss is built from it.
- Expenses by category, with receipts attached and analytics
- Cash flow by day: cash received, bank, card and deposits
- Customers with credit sales and running balances
- Suppliers with invoices, payments and balances
- Monthly profit & loss: revenue, cost of goods sold, expenses, net profit
- Print or export to Excel for your accountant
FuelBotics Staff, stations & securityStaff, attendance and payroll
Keep employee records, mark attendance in seconds and run monthly payroll with advances and deductions taken off automatically.
- Employee records with salary, role and documents
- Attendance one by one, in bulk, or with quick check-in
- Salary advances tracked and deducted from payroll
- Monthly payroll with payslips to print
Many stations, one secure account
- Multi-stationAdd stations under one owner and compare sales across sites.
- Screen-by-screen permissionsEach user only sees the screens you allow.
- Audit trailChanges are recorded, so you know who did what.
- Encrypted HTTPSAll traffic between you and FuelBotics is encrypted.
- Your data, separateEach business's data is kept apart from others.
- Your currencyEach station can be set up with its own currency.
FuelBotics Plans & getting startedSimple plans. Every feature included.
You only choose how many machine nozzles and users you need. Every plan starts with a 14-day free trial, and annual billing saves 20%.
-
Basic
$19/monthUp to 6 machine nozzles
Up to 5 users
Email support
-
Most popular
Standard
$29/monthUp to 12 machine nozzles
Up to 10 users
Email and chat support
-
Premium
$39/monthUnlimited machine nozzles
Up to 25 users
Priority support
-
Customised
CustomLimits and pricing for your network
Help moving your data
Onboarding and training
All plans include every module in this brochure: readings, sales, stock, fuel loss, margin, alerts, finance, payroll, multi-station reports and permissions.
Get started in three steps
- 1Book a demoWe walk you through FuelBotics using a station like yours.
- 2We set you upWe create your account and help add stations, tanks, nozzles, products and staff.
- 3Start recordingYour team enters readings, dips and sales, and dashboards fill up from day one.
Book your free demo
www.fuelbotics.com/Home/RequestDemo. We usually reply within 24 hours.
Chat on WhatsApp