FuelBotics vs Excel & paper registers
Most stations start with a register book or a spreadsheet. Here's an honest look at where each one works, where it breaks down, and what changes when you switch.
Which one fits your station?
There's no single right answer. It depends on how many people touch the numbers and how many sites you run.
Paper register
Works for: a single small station with one trusted manager and no computer at the site.
Breaks down: as soon as you need totals, trends or anyone checking the numbers from outside the station.
Excel or Google Sheets
Works for: one station where a single careful person keeps the file and checks it every day.
Breaks down: with several shifts or users, more than one site, or when that one person is away.
FuelBotics
Works for: stations with multiple staff or shifts, owners running more than one site, and anyone who wants losses flagged as they happen.
Costs: a monthly subscription, with a 14-day free trial to see if it's worth it.
Side by side
The jobs every station has to do, and how each approach handles them.
The hidden cost of "free" spreadsheets
Excel doesn't cost anything extra. The time and the losses it doesn't catch do.
Copying mistakes
One digit typed wrong in a meter reading can create, or hide, hundreds of litres of "loss".
Losses found late
If you only reconcile at month end, a leak or a drifting meter has had 30 days to cost you money.
One person knows the file
When the one person who understands the spreadsheet is off or leaves, the numbers stop.
Month-end hours
Linking sheets, chasing missing days and building the profit & loss by hand, every month.
Staying with Excel for now?
Use our free daily sales & dip register. It does the book stock and loss maths for you, with the same 1% and 50 litre check we use.
Download the free templateReady to switch?
See FuelBotics with a station like yours. We set up your account and help you add your stations, tanks and staff.
Book a free demoSwitching takes days, not months
No hardware to install. Your team keeps using the pumps and tanks you already have.
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Book a demo
We walk you through FuelBotics using a station like yours, and answer your questions.
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We set you up
We create your account and help you add your stations, tanks, nozzles, products, staff and opening stock.
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Start recording
Your team enters readings and dips in the browser. Keep your old registers for reference.
Common questions
Can I keep using Excel alongside FuelBotics?
Yes. Every report in FuelBotics can be exported to Excel, PDF or CSV, so your accountant or head office can keep working in spreadsheets while your station records everything in one place.
Do I need new hardware or a server?
No. FuelBotics runs in a web browser on the computers, laptops or phones you already have. You keep your existing pumps and tanks.
How long does it take to switch from paper or Excel?
We create your account and help you add your stations, tanks, nozzles, products and staff. Once that is done, your team can start entering readings and dips the same day.
What happens to my old registers and spreadsheets?
Keep them for reference. You start FuelBotics with your current opening stock and balances, and build history from there.
Is FuelBotics worth it for a single station?
If one careful person does the books and you rarely see unexplained losses, a spreadsheet may be enough. Once you have several shifts or staff entering data, want loss alerts, or spend hours at month end, software usually pays for itself. Try it free for 14 days to decide.
See the difference on your own numbers
Book a free demo and start a 14-day free trial. No hardware, no long setup.
